General Procedures and Data Requirements

The purpose of the online request form is to introduce your project so please include as much detail as possible; there is an option to upload documents for reference.  All fields in the form must be completed in order for request to be considered.  

Researchers should be very familiar with their research data before they come to ask for statistical support. Generally speaking, researchers should do some simple analysis to be familiar with their research data. Please be prepared to bring some preliminary summary statistics (for example, group/subset sample size, test mean, data range, frequency table etc.) for the initial meeting. This will not only ensure a smooth data analysis process but also help quality control and analysis results.

Data quality is the most important prerequisite for any meaningful statistical analysis. It is important and is typically most effective to involve as statistician from the beginning of a project.  For the data that has been collected, it is the researcher’s responsibility to ensure that the data provided is clear of errors and formatted in accordance with data warehouse standards.

Here are some examples:

  • SAS data – Data is preferred in SAS data format. If data is on Redcap, please export SAS data directly from their website.
  • Other data – Data in .csv file or .xlsx Excel spreadsheet are fine. For the Excel datasheet, it has to be data without comments, highlights or calculations. For final analytical data, columns will be limited to less than 20. You can have full original data with highlight, calculations etc. uploaded for reference.
  • Multiple database – If your research data was in more than one datasets, please combine them into one and check errors before submitting.
  • Missing data – Any type of missing data should be documented, as they may affect the conclusions that can be drawn from analysis results. Symbol or value of missing data needs to be consistent.

Be sure to check your data.

For security reasons, all data is required to be uploaded via this online form. The reference materials not critical to introduction and explanation of your project can be sent later by emails during work.

Once the service request is approved for department statistical support, you will be contacted for an initial meeting. You will need to come to this meeting with clearly defined study and aims. Please be prepared to bring some written summary material (for example, group/subset sample size, test mean, data range, frequency table etc.) for the initial meeting. This will not only ensure a smooth data analysis process but also help quality control final results.

Receipt of Analysis Report

After getting any analysis report, please follow up promptly with any questions. If no contact is received after one month of report being sent it will be considered done. If you need more than a month to review the report, please response prior promptly so we can account for this when reviewing new requests and taking on new projects.

If the scope changes such that additional data needs to be included as the project progresses, we will discuss with you and another request form may need to be submitted.  

Finally, any publications or reports you produce out of the analysis results we generate should acknowledge the participation of the statistician, consistent with the value of that participation. Please make sure to obtain consent of the statistician before any submission.

Go back to Statistical Support page to access link to submission form and contact information.